Custom AI Employees, Built and Managed for Your Business
We analyze your workflow, then design, deploy and operate AI employees around your actual processes — your phone lines, your inbox, your WhatsApp, your CRM. Flat monthly pricing from $497/month. No credits, no building on your side.
Trusted stack: n8n · WhatsApp · Calendly · Airtable · HubSpot · Gmail · Slack · Notion
What a custom AI employee is
A custom AI employee is an autonomous AI system assigned to a defined role in your business — answering inbound calls, qualifying and booking leads, processing customer email, following up on quotes, pursuing invoices — designed around your specific workflow rather than adapted from a generic template. It operates on triggers (a new call, a new message, a schedule), connects to the tools you already use, escalates to a human on sensitive decisions, and is monitored and improved month over month.
The distinction from self-service platforms is the delivery model: platforms provide the tooling and the organization builds; we deliver the working employee. The distinction from a human hire is the economics: continuous availability, no attrition, and a flat monthly cost at a fraction of a salary.
How we build it: four steps
Audit & Diagnosis
We map the most time-consuming, highest-ROI processes in your operation — the workflows where an AI employee moves a measurable KPI.
Workflow Design
We design the employee around your stack and business rules: triggers, steps, integrations, escalation thresholds, approval checkpoints.
Deployment & Testing
We deploy, test under real conditions, and refine until it runs reliably.
Monitoring & Optimization
Tracking dashboard, monthly iteration, dedicated support. The employee improves with use.
Typical timeline: two to four weeks from audit to a running employee, depending on workflow complexity and integrations.
Roles we deliver
AI Appointment Setter · AI Support Agent · AI Email Manager · AI Document Assistant · AI Client Reception · AI Quote Follow-up · AI Bookkeeper · AI Price Watcher · AI Catalog Writer — or a custom role designed from your audit.
Browse the full catalogEngagements and pricing
Three engagement levels, structured the way an advisory practice structures its work — by the nature of the problem, not by feature restrictions.
| Standard Engagement | Custom Employee | AI Department | |
|---|---|---|---|
| Nature of the engagement | Deployment of a proven playbook: a role we have already built and refined — reception, follow-up, email, support — adapted to your rules and tools | A design engagement: the role is conceived from your workflow audit, for processes no existing playbook covers | A program: several AI employees orchestrated across functions, with a roadmap and ongoing steering |
| Typical scope | Email, WhatsApp/SMS and calendar workflows | Multi-channel, including voice where the process requires it | Cross-functional, multi-channel |
| Deliverables you keep | The running employee · its workflow documentation · KPI dashboard | Everything in Standard, plus the workflow audit report and the system design document | Everything in Custom, plus a quarterly performance review |
| Deployment | 2–3 weeks | 3–4 weeks | Scoped per program |
| Engagement fee (one-time) | from $1,000 | from $2,500 | Quoted |
| Monthly (flat, no credits) | $497/month | from $1,200/month | Custom quote |
The engagement fee covers the workflow audit and system design — analysis you keep as documented deliverables, whichever direction you take afterward. Every level includes human-in-the-loop approval on sensitive actions, full logs and traceability, and monthly optimization. Engagements run on a three-month minimum term. Prices in USD, verified July 2026.
What we build on — stated plainly
We build on n8n, an open-source automation platform — a deliberate architectural choice. Your workflows are not locked in proprietary infrastructure; they are portable assets you own. Our value sits where it should: in the workflow analysis before construction, in integration depth, and in the monthly operation and improvement of the system. If you ever leave, your workflows leave with you.
Measured results
- AI Appointment Setter deployments: +35% conversion rate, −60% response time, zero lost leads
Frequently asked questions
The Standard Engagement is $497/month flat plus a one-time setup from $1,000. Custom-designed employees start at $1,200/month plus setup. There are no credits and no usage-based billing: the month-six invoice equals the month-one invoice, independent of workload.
Two to four weeks from audit to a running employee: standard engagements typically deploy in 2–3 weeks, custom roles in 3–4 weeks, depending on integrations and business-rule complexity.
No. AI employees plug into the tools you already use — CRM, email, Calendly, Airtable, WhatsApp and others. Integration with your existing stack is part of the build.
The Standard Engagement includes the integrations its playbook requires, on standard tools (CRM, email, calendar, WhatsApp). Unusual or industry-specific systems move the engagement to Custom — that is precisely what a design engagement is for.
Every workflow can include human approval checkpoints. Sensitive actions — refunds, commitments, unusual requests — are routed to you until trust is established, with full logs and traceability throughout.
You do. We build on open tooling (n8n), and your workflows remain portable assets you own — documented, and transferable if you ever leave.
Yes — three months. An AI employee needs its full cycle to demonstrate impact: two to four weeks of build, then refinement in production against real interactions. Shorter horizons do not give the engagement the conditions to succeed, and we do not take on engagements set up to fail.
Then the audit will say so, and the engagement stops there. We take on deployments we expect to defend with results — that discipline is part of what the engagement fee buys.
Start with a workflow analysis
A 30-minute call to identify the first process worth automating — and what it would look like as an AI employee.